Don’t overthink your productivity apps

If you have been following me for a while you’ll know that I switched productivity apps constantly trying to figure out what would work 100% with how I work. What I have come to realise is that there’s no 100% (for you) app out there and that if you use one solution for more than a couple of weeks it’ll stick despite any perceived shortcomings.

Let’s look at a to do app. I tried loads, which is important as you need to figure out what is important to you. Remember you won’t get 100% of your wish list but pick the things that are important, for me these are

  • Must adhere to the system font size setting (this counted out Things)
  • Must have a widget
  • Must be able to set a task due to a date without a time (this counted out Omnifocus)

Once I had what was important I picked TODOIST, this gets me all of these 3 and when I used it exclusively for a period of 30 days I settled into it quite nicely and I can’t imagine using anything else.

Now Calendar and Mail, this was easy – Apple apps for me. I trust where my data is and they have the functionality I need. I just need to be able to check my mail and reply, same for Calendar just need to see my appointments. I found third parties to be lacking in supporting invitation invites.

Finally, Notes. After trying Obsidian and Craft I’ve come back to Apple Notes. I can put in links, formatting and sync is everywhere I am. Again, I’m not overthinking and wondering what I may use in the future – I’m using what I need right now.

So my current productivity is all done using

  • TODOIST
  • Apple Notes
  • Apple Mail
  • Apple Calendar

If you find you are switching, think about the basics of what you need to start. Jot down your top 3 features, find an app that does those and try it for 30 days.

Let me know how you get on.